Academic Probation

Academic Probation, which concerns issues of quality of academic work or of student conduct, is determined by the program faculty and/or the Provost based on the assessment of the student’s work subject to the following standards and with the following consequences:

  • failure to follow a course of learning deemed necessary by the Advisor;
  • a pattern of ratings of “Unsatisfactory” or “Needs Improvement” and/or a pattern of critical feedback in evaluations, which in the Advisor’s judgment is serious enough to indicate persistent academic problems which may warrant probation; or,
  • documented plagiarism, academic dishonesty, ethical violations, or violations of school policy.

This is a different process from Satisfactory Academic Progress Probation, administered by the Registrar’s Office, which reviews quantitative standards for academic progress.

When a student is placed on Academic Probation, the Advisor, Chair, or Provost notifies the student of her/his Academic Probation status. It is the student’s responsibility to respond promptly by scheduling a meeting with the Advisor, Chair, or the Provost in the appropriate cases.

A plan is developed by the student and the Advisor. Requirements are specified—for example, deadlines for incomplete work, standards for work in subsequent terms, and/or the requirement to enroll at half-time status, Enrollment Maintenance, or to take an approved Leave of Absence. BA students placed on Academic Probation because they did not complete the Educational Foundations course must meet with the Educational Foundations instructor and Advisor, and work out a plan for completing and/or retaking the Educational Foundations successfully. MACP and PsyD students placed on Academic Probation have their approval to enroll in a clinical training placement delayed. A summary of the meeting between the Advisor and the student is documented. It may include specific steps the student must take by a deadline in order to have probationary status lifted or to remain in the program.

A student on Academic Probation is required to meet with the Advisor before registering for the following term to demonstrate required academic progress. Students on Academic Probation should note that often the Advisor must inspect their evaluations before signing the registration card.

The student is removed from Academic Probation at the Advisor, Chair, or Provost discretion, when in the Advisor, Chair, or Provosts judgment, the student’s current work or conduct demonstrates remediation of the problem(s) that led to Probation. One of the conditions for removal from Probation is that the student successfully completes a specified number of credits of additional learning activities with Credit Awarded, after having been placed on Probation. The Registrar is notified to remove the student from Academic Probation.

For all Antioch learning activities, instructors evaluate student work online using a form called the Evaluator Learning Assessment. The Evaluator designates Credit Awarded, Credit Not Awarded, or Incomplete for the learning activity and provides a narrative in which the student’s learning is evaluated relative to expectations stated in the syllabus for the learning activity. Instructors submit the Evaluator Learning Assessment online to the Registrar. The Registrar records the assigned designation for the learning activity and places the assessment in the student’s file in the Registrar’s Office. The Registrar also returns a copy of the assessment to the student via their e-mail account. When credit is awarded, the faculty member writes a narrative evaluation explaining the work accomplished in the course, as well as the student’s strengths and areas of needed improvement. Antioch University transcripts list only learning activities for which credit has been awarded.

If a student receives a Credit Not Awarded designation, the student must repeat the class in order to earn credit. It is preferred that students repeat the course with a different instructor. However, if this is impossible, the student may petition the faculty to repeat the course with the same instructor. If the course is not offered prior to the student’s projected date of graduation, the student may petition the Advisor to take the course as an Independent Study. If a student receives an Incomplete, s/he must complete the coursework satisfactorily by the date specified by the evaluator; if no date is specified, the due date defaults to the last day of the next quarter. Failure to complete the coursework by the due date results in a loss of credit for the course. If the student disagrees with the instructor’s evaluation, the first step is for the student to discuss the evaluation with that instructor. If the student remains dissatisfied with the evaluation, the evaluation may be appealed by petitioning the Core Faculty to review the evaluation. The Core Faculty assigns an ad-hoc committee to review the fairness of the evaluation. It is recommended that every student keep personal copies of all assessments and other official academic materials until after Graduation. Activities can be exempted from this requirement (such as internships, clinical training, and certain independent study projects) as long as the inability to obtain a grade equivalent for that activity is specified in writing.



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