Confidentiality of Student Information

The Family Educational Rights and Privacy Act (FERPA) of 1974, and as amended, provides access for students to information about themselves, permits students to challenge information maintained as University educational records, and limits release of information without student consent to those individuals defined as having a legitimate educational interest. Student records are confidential. They are open only to the following:

  • the student;
  • faculty and staff who must see the records in order to perform their jobs;
  • appropriate State and Federal agencies who, under the law, are entitled to have access to University records;
  • other institutions, in connection with an application for or receipt of financial aid;
  • accrediting associations in the performance of their accrediting functions; and,
  • those with a judicial order or subpoena, if the student is notified of the order or subpoena before Antioch complies with it.

For all other parties or agencies, Student Services releases only directory information, as the term is defined in FERPA. At Antioch University Santa Barbara, the following information is considered, but is not limited to, “directory” information:  the student’s name; address; telephone listing; electronic mail address; photographs; date and place of birth; major field of study; grade level; enrollment status; dates of attendance; participation in officially recognized activities; degrees, honors and awards received; and the most recent educational agency or institution attended. If you do not wish this information disclosed, you must complete the Request to Prevent Disclosure of Directory Information form.

All former and current Antioch students have the right to inspect and review official University files, records, and data that directly relate to themselves, with these exceptions:

  • Confidential information on letters of recommendation placed in a student’s file before January 1, 1975;
  • Confidential parental financial information;
  • Unofficial personal notes or comments of individual faculty members or administrators that they maintain separately.

Further details about FERPA, including the right to inspect and review records, rights and procedures related to non-disclosure of directory information as defined by FERPA, the right to amend records the student considers inaccurate or misleading, and the types of records kept by Antioch University Santa Barbara and their locations and Custodians, may be obtained from Student Services. Note: students who graduated or withdrew from an academic program prior to July 1, 1985 have their records archived at Antioch University located in Yellow Springs, Ohio.

 

 

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